Edit Tariff Codes


Editing or changing tariff codes will allow the user to change and customise the prices of existing procedures to suit their needs. 
  • Log in to the GoodX Desktop App with your GoodX username and password.
  • From the Navigator, Double Click on the MedDebs module.


  • The Debtor Manager screen will open.

  • Click on Lists on the menu bar.


  • Click on Tariff Codes on the sub-menu.


  • The Price Lists screen will open.

  • Click on the Filter field and type to Filter the list to find the desired Price List. GEMS will be used as an example.


  • Click on the desired price list.


  • Click on the Procedures button to access the tariff codes on the price list. 


    • The Procedure price list screen will open.

    • For a full explanation of the Tariff Code screen please refer to the user manual: Tariff Codes Lists.
  • Select a procedure on the list that the user would like to edit by clicking on the desired procedure.


  • Click on the Edit button. 

 

  • The BHF Tariff Input screen will open.


  • An explanation of each field will be given, select or input the desired option:


    • Code: The billing code that has been allocated to the procedure. 


    • Ledger Account: The ledger account that is linked to the procedure. 
      • Click on the ... (ellipse) button to change the linked ledger account.

        • The Select single screen will open.


          • Use the Filter section to search for the desired Ledger Account.

 

          • Click on the desired option to make a selection.


        • Click on Ok to link the Ledger Account to the tariff code.

        • The Select single screen will close and return to the BHF Tariff Input screen. 
    • Code Status: The status of the code on the system. This is used for filtering purposes. 

      • Select an option by clicking on the relevant radio button:
        • Active: Procedures that are available on the system that can be billed.
        • Inactive: Procedures that are either no longer used, irrelevant to the practice or has been discontinued.  

    • Code to print on statement: How the tariff code will print on statements.

      • Select an option by clicking on the relevant radio button:
        • Code Description: The description that corresponds with the tariff code. 
        • Diagnosis description: The description that corresponds with the diagnosis that is linked to the code. 
        • Long description  (if available): If there is a long description available, this will be printed. 
        • Do not print if sales price is = 0: When the sales price is equal to zero the code will not print, but the procedure will still be captured on the system. 

Please Note: Only one print option can be selected.


    • Description (Afr): The unique detailed explanation and description of the procedure in Afrikaans.


    • Description (Eng): The unique detailed explanation and description of the procedure in English.


    • Force Combination for this code: Allows the user to set up a combination, that will bill every time when this specific code is billed. 
      • Click in the Force Combination for this code field and Press the Tab key on the keyboard to set up the force combinations for this code. 


    • Cost-to-company (optional): The cost that it costs the practice to perform this procedure. This is a number field.


    • Unit type: The RCF (Relative Conversion Factors) classification of the type of procedure.
      • Click on the ... (ellipse) button to change the unit type account.

        • The Relative Conversion Factors (RCF) for pricelist screen will open.

          • Use the Filter section to search for the desired Unit Type.

 

          • Click on the desired option to make a selection.

          • Click on Ok or press the F2 key on the keyboard to link the Unit Type to the tariff code.

          • The Relative Conversion Factors (RCF) for pricelist screen will close and return to the BHF Tariff Input screen. 


    • Anaesthetic units: The number of anaesthetic units that this procedure requires. If applicable. This is a number field.


    • Fixed Price: A set price for all components of a procedure. A price that cannot be changed when it is billed.
      • Tick the Fixed price checkbox to indicate that this is a fixed price procedure.
Please Note: The RCF units will not be taken into account when a procedure has a fixed price.




    • Diagnoses: Allows the user to add specific ICD-10 codes to the procedure, which will then automatically add the ICD-10 codes that are set up when the procedure is billed.
      • Click on the ... (ellipse) button to allocate an ICD-10 code to the procedure code.

        • The ICD-10 Direct search screen will open. 

        • For a detailed explanation of how the ICD-10 Direct search screen works please refer to the user manual: ICD-10 Code.


    • Quantity: The number of times that the procedure will be added to the line when billed. 


    • Price: The amount that will be charged when the procedure is billed.
    • Billing: How the procedure will be billed.


      • Select an option by clicking on the relevant radio button:
        • Balanced: The practice charges more for the procedure than what the medical aid is willing to pay, so this shows the extra amount (rand value) that the practice will charge the patient for. 
          • Input a balanced billing amount in the number field next to the radio button.
        • Co-Payment: A cost that the patient will be liable for as the medical aid only covers a certain portion of the costs.
          • Input a co-payment amount in the number field next to the radio button.


    • General Assistant code: A procedure where an assistant will be involved when the procedure is performed. 
      • Tick the check box to mark the procedure as a procedure where an assistant will be involved.


    • Update all price lists: Update this procedure code across all price lists that have been loaded.
      • Tick the check box to update the changes on all price lists.

Please Note: The Update all price lists feature should be used with caution as it cannot be reversed, and each pricelist will have to be manually corrected.

  • Click on Cancel to close the list without saving to return to the Price Lists screen.


  • Click on OK to save any changes that have been made and return to the Price Lists screen.


Last modified: Friday, 16 July 2021, 3:20 PM