Debtor Journals: Batch Screen
The Debtor Journal: Batch Screen is used to execute journals on multiple debtors.
Reasons for journals:
- Small balance write off. (Example: Writes off amounts under R20.00 )
- Settlement Discount. (Example: Give patient R200 discount for settling the account.)
- Bad Debt. The outstanding amount that is not collectible from the patient can be written off as Bad Debt.
Click on Transactions from the MedDebs module.
Click on New Batch (Alt+N) to start a new list of journals to do.
Click on Existing Batch (Alt+B) to continue on a previously saved list.
Select the Transaction date and click on Process Batch (F2)
1. Type the debtor number or Press TAB to search for the debtor.
2. Type in your own description in the Own Description field as to why you want to do the journal.
3. Tab on the Description field to choose the correct ledger (EXP - Expenditure) .
4. Choose the ledger and click on OK.
The medical aid and patient invoices will display so be sure to do the journal on the correct side.
5.Type in the amount. If you want to remove the amount type in a minus(-) in front. If you want to add an amount to the account just type in the amount you wish to add. You will see in the New Balance column the new balance of the invoice will be displayed.
6.
Click on
Next Debtor (F2)
7. Type in the next Debtor and press TAB, repeat step 5 and 6
8. If you've added all the debtors to the batch you can click on Post/Save/Cancel (F2)
9. Click on Post (F2) to post of batch
10. Select the correct period and click on OK. The Journals will post off after this.
