Billing to Debt Management (Desktop App)

The Unlinked Receipt line was designed for Patients who pay for services and stock in advance. When the Patient is billed/invoiced, the Receipt of the payment received in advance must be linked to the invoice so that the invoice will be marked as Paid.

• From Med Debs or the Diary Screen open the Admittance Screen and open the Debtor Account that has an unlinked amount
• An Unlinked Account will have a positive and negative amount

How and Where to do a Receipt with a Zero Balance to link the unlinked Receipt:

• Open Med Debs and click on Receipts
  

• Select if the Receipt was done by the Medical Aid or Patient

• Select the correct Cashbook the Unlinked Receipt was posted into

• You can choose the Period the Receipt was done in or keep the period on the current date and month that the Unlinked Receipt is done

PART 1

• The normal steps on how a Receipt is done is followed just with a Zero Amount- for reference Patient Receipt / Medical Aid Receipt
• Description: You can type in Linking or Linking Unlinked Receipt
• Payment: You will choose the payment method here, in this case "Linking"
• Amount: The amount MUST BE a ZERO balance
• Press TAB to open Part 2 of doing a Receipt

PART 2

• Type in the DEB number and press tab until the next screen opens, the Amount will stay as a ZERO balance
• NOTE: Make sure the "Level" is selected as Invoice

PART 3

• The Invoices will automatically turn Blue if the Linking is done and the + amount is allocated to the - amount.
• The Balance and Receipt Amount MUST be ZERO or the Receipt wont post
• Click on Done when Linking is done

• Click on Continue

• Click on Post so the Receipt posts on the Deb Account

• The Invoice will now be Linked to the Receipt with the Zero Balance Receipt that was done

Autolink Receipt Function ONLY AVAILABLE IN Version 8.0

• Open the Admittance screen and select the Debtor that you want to link the Receipts on
• Click on Account

• The Unlinked amounts will show a Negative and Positive amount in the Outstanding column
• Click on Special Actions
• Select Autolink Receipts

• ALL the Unlinked Receipts on the Account will now be automatically Linked and the Outstanding column will display Zero balances

• NOTE: You can hide all the Zero Balance / Settled Invoices and Receipts by clicking on the tick box next to the "Exclude documents with zero balance" function.

Unlinked Transactions Report:

• You can draw a Report of all your Unlinked transactions in order to do all the necessary linking.