DA Billing to Debt Manage: Adjustment Journals per Invoice

Adjustment Journals per Invoice

The Adjustment Journals per Invoice enable the user to do a specific journal on a range of Invoices and a specific range of amounts. The function will normally be used at the end of a financial period to assist in small balances written off on all the invoices.

Sign in to the GoodX Desktop using your GoodX user name and password.
From the Navigator click on the MedDebs Module

On the main MedDebs Screen, from the menu bar at the top of the screen:
Click on Batch Transactions
Click on Adjustment Journals per Invoice

You will be directed to the Adjustment journal setup- per invoice screen

Journal Information

Date: Select the preferred transaction date
Description: Add the description of the transaction
Jnl Action: By pressing the Tab key on your keyboard, you can select the type of journal from the selection list screen Click on the reason for the journal

Click on OK to proceed

To Cancel and return to the previous screen Click on Cancel

Specify extraction amounts

Type the amount which you would like to journal in one of the following fields

Greater than or equal to: This will be the invoice amount rand value
Smaller than or equal to: This will be the invoice amount rand value

Specify Debtor Accounts

Select the range of debtors you would like to perform journals on

From DEB: From and including this specific debtor number
To DEB: To and including this specific debtor number
Specify list of debtors check box: Will allow you to choose a list of debtors when checked

Mark the invoices you want to include in your selection in the post, column
Mark All : Allows you to check all the invoices on the list
Unmark All: Unmarks all the marked invoices on the list

Specify dates of transactions to take into consideration

Select the date range of the transactions to do the actions on

From: Start Date including the date selected
To: End Date including the date selected

Specify list of invoices

Click on the Elipse ... to upload a .csv file from your computer
In an excel spreadsheet/google sheet, type your list of the invoice number you would like to apply actions on, in the first column
When satisfied with your list save as a .csv file in order for you to be able to upload your list

When you are done and satisfied with your selection Click on Continue to proceed

You will be asked to confirm whether you would like to Continue with the Batch Transaction
Click on Yes to continue
If you wouldn't like to confirm or make changes Click on No

You will be directed to the Adjustment journal set up- per invoice screen
Here you will have a list of all the invoices that meet the criteria as selected
You are able to still select which journal actions you would like to post by checking the check boxed in the Post column
When you are done and satisfied with your selection Click on Post Batch

You will be asked to Confirm whether you would like to Continue with posting of batch?
Click on Yes to continue
If you do not want to continue, click on Cancel

Other options available on the screen

Mark All: Click on mark all to select all on the list
Unmark All: Click on unmark all to deselect all on the list
Use loop Method (POC) : To post invoice adjustments faster -Proof of Concept: This function is still in the testing phase
Display unlinked flag: Displays if there are unlinked receipts and this will display in the Unlinked Exists Column

After clicking post and confirming that you would like to continue, you will be directed to the Specify Financial Period Screen

Specify Period: Specify in which financial period this batch transaction is taking place
Select the period Click on Ok
If you do not want to continue, Click on Cancel to return to the previous screen