Billing to Debt Management (Desktop App)

The Adjustment Journals per Invoice enable the user to do a specific journal on a range of Invoices and a specific range of amounts. The function will normally be used at the end of a financial period to assist in small balances written off on all the invoices.

• Sign in to the GoodX Desktop using your GoodX user name and password.

• From the Navigator click on the MedDebs Module

• On the main MedDebs Screen, from the menu bar at the top of the screen:
• Click on Batch Transactions
  
• Click on Adjustment Journals per Invoice

• You will be directed to the Adjustment journal setup- per invoice screen 

Journal Information

• Date: Select the preferred transaction date 
  
• Description:  Add the description of the transaction
  
• Jnl Action: By pressing the Tab  key on your keyboard, you can select the type of journal from the selection list screen Click on the reason for the journal
  

• Click on OK to proceed 

• To Cancel and return to the previous screen Click on Cancel

Specify extraction amounts 

• Type the amount which you would like to journal in one of the following fields 
• Greater than or equal to: This will be the invoice amount rand value 
• Smaller than or equal to: This will be the invoice amount rand value 

Specify Debtor Accounts 

• Select the range of debtors you would like to perform journals on 
• From DEB: From and including this specific debtor number
• To DEB: To and including this specific debtor number
• Specify list of debtors check box: Will allow you to choose a list of debtors when checked
• Mark the invoices you want to include in your selection in the post, column 
• Mark All : Allows you to check all the invoices on the list 
• Unmark All: Unmarks all the marked invoices on the list 

Specify dates of transactions to take into consideration

• Select the date range of the transactions to do the actions on 
• From: Start Date including the date selected 
• To: End Date including the date selected 

Specify list of invoices 

• Click on the Elipse ... to upload a .csv file from your computer 
• In an excel spreadsheet/google sheet, type your list of the invoice number you would like to apply actions on, in the first column
  
• When satisfied with your list save as a .csv file in order for you to be able to upload your list 
  

• When you are done and satisfied with your selection Click on Continue to proceed 

• You will be asked to confirm whether you would like to Continue with the Batch Transaction 
• Click on Yes to continue 
• If you wouldn't like to confirm or make changes Click on No

• You will be directed to the Adjustment journal set up- per invoice screen
• Here you will have a list of all the invoices that meet the criteria as selected 
• You are able to still select which journal actions you would like to post by checking the check boxed in the Post column 
• When you are done and satisfied with your selection Click on Post Batch

• You will be asked to Confirm whether you would like to Continue with posting of batch?
• Click on Yes to continue 
• If you do not want to continue, click on Cancel

Other options available on the screen 

• Mark All: Click on mark all to select all on the list 
• Unmark All: Click on unmark all to deselect all on the list 
• Use loop Method (POC) : To post invoice adjustments faster -Proof of Concept: This function is still in the testing phase 
• Display unlinked flag: Displays if there are unlinked receipts and this will display in the Unlinked Exists Column  

• After clicking post and confirming that you would like to continue, you will be directed to the Specify Financial Period Screen 

• Specify Period: Specify in which financial period this batch transaction is taking place   
• Select the period Click on Ok 
  
• If you do not want to continue, Click on Cancel to return to the previous screen 

• A report will be generated with the Adjustment Journals per Invoice on it 

• You will then have options of what you would like to do with the report 
  

• Email: Email the report 
  

• Print Preview: How it will look before you Save or Print 
  

• Save: Save to your computer 
  

• Page Set-Up: Set up how to view the report

 

• Print: Send it to your printer to print a hard copy
  

• Close: Closes the screen and return to the Main MedDebs screen