Theatre / Surgery

Surgery is when a patient goes for an operation. In the system, the practitioner can build a theatre/surgery/operation list with all the patient information who needs to undergo the operation/surgery.

  • The contents of this user manual will consist of the following information:
    • Set-up of the Theatre List
    • Staff types
    • Risk
    • Hospital
    • Instruments
    • Operation
    • Set-up of the Theatre View
    • Booking of Operations
    • Debtor / Patient Information
    • Procedure Information
    • Additional Doctors
    • ICD-10
    • Authorization
    • Operation Notes
    • Options (On the Operation list)
  • Log in to the GoodX Desktop using your GoodX username and password 
  • From the Navigator Double Click on the GoodX Manager Module.


  • The GoodX Manager screen will open.


Set-up of the Theatre List

  • Select Diary from the drop-down Menu under Global lists on the Menu bar.
  • Click on Diary Lists.


  • The List screen will open.


Staff types

  • Click on the Staff Types radio button in the Type section.


  • Click on the (+)Add button to add a Staff Type.


  • Enter the Information in the required fields and Click on the OK button.


  • The Staff Type is added to the list.


Risk

  • Click on the Risk radio button in the Type section.


  • Click on the (+)Add button to add a Risk.


  • Enter the Risk Factors and Click on the OK button.


  • The Risk is added to the list.


Hospital

  • These are the names of the Hospitals that are shown on the Theatre List.
  • Click on the Hospital radio button in the Type section.


  • Click on the (+)Add button to add a Hospital.


  • Enter the Name of the Hospital in the field provided and Click on the OK button.


  • The Hospital is added to the list.


Instruments

  • You can specify these Instruments in the operation input.
  • Click on the Instruments radio button in the Type section.


  • Click on the (+)Add button to add a Instrument.

  • Enter the Instrumentation / Prosthesis and click on OK.


  • The Instrument(s) is added to the list.


Operation

  • These are the names of the Procedures shown on the theatre list.
  • Click on the Operation Procedures radio button in the Type section.


  • Click on the (+)Add button to add an Instrument.
  • Enter the name of the Procedure.
  • Select the Length of the Procedure by clicking on the arrows (the length is displayed in minutes).


  • The Operation is added to the list.


Set-up of the Theatre View

  • Select Diary from the drop-down Menu under Global lists on the Menu bar.
  • Click on Theatre View.


  • Select the current Year.
  • Select each of the radio buttons and click on Build separately.
  • Printing tab: Make a selection by marking the tick box.
  • Click on OK when done.


Booking of Operations

  • In the Diary Module, click on the Surgery Icon.


  • The Operation list is displayed.
  • Select the Date from the Calendar by clicking on the drop-down arrow.
  • Select the Session: This is a certain time frame that can be booked for the doctor per Theatre / Hospital / Time of day.
  • Select the Hospital from the list by clicking on the drop-down arrow.
  • Right click on the open field and select + Add.


Debtor / Patient Information

  • Click on ...(F3) or press the shortcut key F3 to add a Patient.
  • Select the patient from the Debtor list.
  • Select the Service Centre from the list by clicking on the drop-down arrow.


Procedure Information

  • Select the Admission date and Time.
  • Select the Theatre Date.


  • Click on + Procedure.
  • Select the Procedure from the list.
  • Click on OK.
  • The time can be edited by clicking on the Edit Time button and entering the new time.
  • Another procedure can be added by following the same steps.


  • Click on Estimate Procedure only if there is an Estimate for the Patient.


  • Click on the ellipse button next to Instruments.
  • Select the Instrument from the list and press OK.


  • Click on the ellipse button next to Risk.
  • Select the Risk and press OK.


  • A Code can also be added to the Procedure.
  • Enter the Code in the field provided and click on Add.
  • The screen is displayed as follows when finished with above-mentioned steps.


Additional Doctors

  • Click on the ellipsis (...) button.



  • Click on the + in the Operation Edit List.


  • Select the Doctor from the list and click on Exit.


  • Click on the drop-down arrow next to Role and click on the Role of the selected Doctor.
  • Add another Doctor by following the same steps.
  • Click on Done (F2).


  • When done, the Additional Doctors screen displays as follows.


ICD-10

  • To add a Code to the Procedure, click on the ellipsis button.
  • Enter the ICD-10 code or the Description.
  • Press Enter or click on Find (F5 / Enter) to search for the ICD-10 code.
  • Press Enter to select the code or Double click on the selected code.
  • The code will be added to the Diagnosis selected window.
  • Repeat the process for additional, Multiple ICD-10 codes.
  • If the incorrect code was selected, right click on the code and click on Delete Item.
  • Click on Selection Complete (F2) or press F2.
  • Use the Previous diagnosis (F4) button to browse to the previous diagnosis that was used on the same dependant.

    • The ICD-10 list is based on International Standards. Spelling is important in the search for the correct code.


  • The ICD-10 code is added to the screen.


Authorization

  • Enter an Authorization Code, Authorization Contact and Authorization Limit.
  • Click on the Add button.


Operation Notes

  • You can use this screen to add notes for the Doctor regarding the Operation / Procedure.
  • Enter any relevant Information.


  • Click on Save (F2) when finished.
  • Another Patient can be added by following the same steps.
  • The Operations / Procedure for Session 1 at Unitas Hospital is displayed on the Operation list.


  • Click on Reserve Theatre Times to book the Theatre booking.


  • Enter the Start and End times of Session 1 on the Time Input screen.
  • Click on OK.


  • The times in the following blocks will be updated.


  • The Start Time and End Time in this block indicates the Theatre Time reserved for the Doctor.


  • This block indicates the Total time used for the Theatre.


  • In this block, the Time used is the actual time used for the Theatre.
  • It also shows the time Remaining.


  • Click on Update detail block to diary to book the time slots in the Diary.


  • Again enter the Start and End times.
  • Click on OK.


  • This bar indicates the progress of the update.
  • When finished, click on OK.


The time slots in the Diary for the Operation day will be updated with the Theatre Info.

  • You will notice that the extra time slots between the start and end time of a procedure have fallen away.
  • The next time slot available for the Doctor is 14:00 although the Theatre has been booked until 14:00.
  • The Heart icon in the Appointment status column indicates that this time slot has been booked for Theatre.


Options (On the Operation list)


  • Add (Ins) : Add a patient.
  • Edit (Ctrl+E) : Edit the Procedure.
  • Delete (Ctrl+D): Delete the Procedure from the list.
  • Print: Print the Operation list.
  • Calculate times: Calculate the total time of the Procedures.
  • Reserve Theatre times (Ctrl+U): Reserve the Procedure times to the theatre.
  • Update Theatre Times (Ctrl+T): Update the times of the theatre.
  • Export to Excel - Horizontal View: Export the Operation List to Excel in Horizontal view.
  • Export to Excel - Banded View: Export the Operation List to Excel in the Banded view.
  • Move:

    • To Session: Move a Procedure to another session.
    • To Day: Move a Procedure to another day.
    • Move up (Ctrl+O): Move a Procedure up the Operation list.
    • Move down (Ctrl+P): Move a Procedure down the Operation list.
    • Move to the end of the list: Move a Procedure to the end of the Operation list.

Last modified: Tuesday, 25 October 2022, 8:49 AM