A balance sheet is a summary of all of the assets and liabilities of the practice - What the practice owns and owes, the current financial position of a business at a given date or time, it shows how much money would be left over if all assets are sold and if all debts have been settled. For a full explanation of what a balance sheet is please refer to the Balance Sheet section in the Best Practice Guideline Book.  

  • The contents of this User Manual will consist of the following information:
    • Print Direct 
    • Print to Grid 

  • Log in to the GoodX Desktop using your GoodX username and password.
  • From the Navigator Double Click on the Financial Reports Module.


  • The main Financial Reports screen will open. 


  • From the Menu bar, click on Management Reports.


  • Click on Balance Sheet from the sub-menu.


  • The Current profile: Balance Sheet screen will open.



Print Direct 

  • Select a profile by clicking on the desired option.
  • Click on Print Direct.


  • The Save As screen will open and the system will give the user the opportunity to save the report to the computer.


    • Navigate to where the report will be saved for later use.
    • Enter a Filename for the report to be saved as.
    • Select a file format type from the Save as type drop-down menu (.xls Microsoft Excel is the default)
      • Please Note that not all formats will save the report in the same way.
  • Click on Save this will save the report in the selected format to the computer.


  • Click on Cancel if the user would only like to view the report and not save it to the computer.

  • The Timespan for report screen will open, where the period can be chosen for which the balance sheet will be generated. 


  • Click on Next to proceed after selecting the desired period for which the report should be generated.


  • The Balance Sheet report will generate: 


  • Refer to the section Report Data below for an explanation of the content of the report.
    • The following options will be available for the report :
      • Email PDF: Attaches the report in a .pdf format to the email. 

      • Email HTML: Sends the email with an HTML link.  

      • Print Preview: Preview how the list will look when a hard copy is printed. 

      • Save: Save a digital copy to the computer. 
      • Page Setup: Opens the page setup screen. 
      • Print: Prints a hard copy to the Set-up printer.
      • Close: Closes the screen and returns to the Current Profile: Balance Sheet  screen. 

  • Click on Close on the Current Profile: Balance Sheet screen to return to the main Financial Reports page.



Print to Grid

  • Select the desired profile of the balance sheet that the user would like to print, from the Current profile: Balance Sheet screen.  


  • Click on Print to grid.


  • Confirm the Timespan for report (make changes if necessary)


  • Click on Back to return to the Current profile: Balance Sheet screen.  

  • Click on Next to proceed after checking the periods for which the report should be generated.

  • The Balance Sheet screen will open with the generated report in a grid format.
    • This allows for the data to viewed and filtered.


  • The data on the report will be divided into columns. This is dependant on the parameters that have been set, please refer to the user manual: Balance Sheet Parameters.
    • Description: The name of the transaction.
    • Ledger: The ledger number that corresponds to where the amount has been posted.  
    • Total: The total amount of the line.
  •  The report will have different sections: This is dependant on the information set up in the Balance Sheet Parameters.
    • Current Liability Accounts: The practices short term financial obligations within the current financial year. 

 

    • Current Asset Accounts: Current assets are all the assets of a company that are expected to be sold or used as a result of standard business operations over the next year. Current assets include cash, cash equivalents, accounts receivable, stock.


  • To collapse the different sections click on the - in the section that wants to be collapsed. 

  • To expand a collapsed section click on the + to expand the section.
  • The following options will be available for the report :
    • Mail a view: Saves the File and attaches the file in a .csv file to be sent via email. This will only be for the current tab.

    • Mail All Views: This allows all the tabs on the drill-down of the report to be emailed depending on the setup. 


    • Print: The Balance Sheet report will print to the screen and have the same print options as Print Direct.

    • Export: This allows the user to save the Balance Sheet report in a Microsoft Excel spreadsheet (.xls) file format on the user's computer. 


  • Click on Exit to close the Balance Sheet report screen and returns to the Current profile: Balance Sheet screen.  


Last modified: Tuesday, 8 June 2021, 9:33 AM