Accounting Management

Purpose: To open or add a new cashbook to the balance sheet.

Roadmap: GoodX Manage >> Global Lists > Ledgers >> Ledger manager

• Select "OK"
  

The Ledger Screen will open

• Select the Balance Sheet 
• The following ledger types will become available:
  
• FIX - Fixed Assets
• LTI - Investment
• SDR - Sundry
• CAS - Current Assets
• CLI - Current Liabilities
• SCR - Capital
• LOA - Long-term Asset
• KAS - Cashbooks

• Select the KAS Tab to open up a new Cashbook line

• In the Level 1 column 
• Click on the drop-down arrow and select the relevant Level 1 description from the list
• In the Level 2 column
• Click the drop-down arrow and pick the relevant Level 2 description from the list.
• In the Level 3 column
• Click the drop-down arrow and pick the relevant Level 3 description from the list.

• In the Level 4 column
• ADD a Cashbook description by going to the right-hand side, click on the (+), in order to open up a blank line.
• Enter the required description in the English as well as the Afrikaans column. If the practice prefers working only in English, copy the English description with Ctrl C                    and paste with Ctrl V in the Afrikaans column.

• Click on the yellow box with the green tick in order to save the changes.

• Now select the newly added Cashbook description from the drop-down list in the particular level column where it was required, and click on the SAVE button in order to save all changes.

• Select the newly added cashbook and click on the Edit Cashbook tab
• Complete the necessary fields:
  
• Name: This can be the name of the bank
• Heading: This can also be the name of the bank or any other Description of your choice
• Branch: The branch where the account is kept
• Account number
• Account name: Name of the account holder
• Inter-cashbook Identifier: This is a unique letter (alphabetic character) Each Cashbook has a unique identifier which is different from the other Cashbooks
• The fields to the right of the screen are automatically defaulted but can be changed by the user.

Type of Cashbook:

• Recon Cashbook: This is normally your main / bank cash book
• Cash register Cashbook: A cashbook that is linked to the Cash register
• Help Cashbook: Cash, cheque; electronic, etc.

Click on OK.

• Check if the Cashbook is now appearing on the list of cashbooks by following this path: GoodX Manage >> Global Lists > Ledgers >> Cashbooks
• The following screen will appear and the newly added cashbook should appear on the list