Accounting Management

Purpose: To manage and add new custom ledgers

• In the GoodX Manage Module > 
• Go to Global Lists
  
• Select Ledgers
• Select Ledger Manager

• Click on the relevant Ledger Schema
• Select "OK"

• The Ledger Screen will open
• Select the relevant section, Income Statement or Balance Sheet where the new ledger must be created
• If Income Statement has been selected the following ledger types will become available:
• INC  - Income 
• EXP - Expenditure
• If Balance Sheet has been selected the following ledger types will become available:
• FIX - Fixed Assets
• LTI - Investment
• SDR - Sundry
• CAS - Current Assets
• CLI - Current Liabilities
• SCR - Capital
• LOA - Long-term Asset
• Select the particular ledger type that you want to create a new ledger number for
  

• A new ledger number with a blank line will be added to the bottom of the list of the particular ledger type that has been selected

• In the VAT column, select the applicable VAT type from the drop-down list

• In the Level 1 column
  • Click on the drop-down arrow and select the relevant Level 1 description from the list

• If you need to add a new Level description, please refer to the "Add a new ledger" instructions

• In the Level 2 column
• Click the drop-down arrow and pick the relevant Level 2 description from the list.

• If you need to add a new Level description, please refer to the "Add a new ledger" instructions

• In the Level 3 column
• Click the drop-down arrow and pick the relevant Level 3 description from the list.

• If you need to add a new Level description, please refer to the "Add a new ledger" instructions
  

• In the Level 4 column
• Click the drop-down arrow and pick the relevant Level 4 description from the list.

• If you need to add a new Level description, please refer to the "Add a new ledger" instructions
  

Add a new ledger

• If you need to ADD a new ledger description at any level, go to the particular Level column and on the right-hand side, click on the +, in order to open up a blank line.
• Enter the required description in the English as well as the Afrikaans column. If the practice prefers working only in English, copy the English description with Ctrl C and paste with Ctrl V in the Afrikaans column.

• Click on the yellow box with the green tick in order to save the changes.

• Now select the newly added description from the drop-down list in the particular level column where it was required, and click on the SAVE button in order to save all changes.

• If you need to Add more levels, click on the Add Level button, a new column will be added