Daily Reports: Debtor Transaction Drilldown (Daybook) (MedDebs)
The user manual is currently being updated with new features. An updated version will be available shortly. We thank you for your patience.
The Daybook Report displays a complete list of all the transactions processed between specified dates.
The user is able to select the detail of each transaction type.
NB: Please take note of the differences between the types of dates:
- Capture date: the date on which the transaction is captured onto the system (is not necessarily the same as the transaction date).
- Transaction date: the treatment/service date.
- Click on Print and select Debtor Transaction Drilldown (Daybook) from the list.
From Existing Profile (Print Direct)
- From the Profile list, select a saved profile (which can be set up by default with installation).
- Click on Print direct.
- Select the Timespan for the report.
- Click on Next.
Make sure the correct financial year is reflected. Dates can be chosen either by period or between specified dates.
- The report will display in HTML format.
- Print the report.
From Existing Profile (Print to Grid)
When printed in this format, separate screens can be selected to print in the format as it is displayed on the screen.
- From the Profile, list select a saved profile (which can be set up by default with installation).
- Click on Print to grid.
- Select the Timespan for the report.
- Click on Next.
- The report is displayed.
- Now you can switch between your reports.
Create a new report
- Click on New.
- Select a name for the profile.
Select the information you want to be displayed on the report.
Select the Timespan for Report.
NOTE: Tick the Default Date/Period block to default the report profile setup to the current financial year and period.
- Select the Year.
- Select the To Period.
- Select the Dates.
NB: Please take note of the differences between the types of dates:
- Capture date: the date on which the transaction is captured onto the system (is not necessarily the same as the transaction date).
- Transaction date: the treatment date.
Select the transaction group.
- Debtor Turnover will display the invoices and credit notes.
- Cashbooks will show all cash book (KAS) transactions.
- Journals will display all ledger transactions.
- Stock Journals will display all stock related journals.
The report can also be grouped by choosing to display the data together.
Grouping Values can be chosen for:
- As per transaction level - reports are drawn with the information reflected on the invoices posted into the system.
- As per debtor data - reports are drawn with the information captured for the debtor to override the invoice data, specifically the Doctor, Referring Doctor and Service Centre as captured on the debtor information screen.
- Click on Save Profile.
- Click on Yes.
- The Profile will be saved.
- Follow the same steps as above to print the report.
New function in version 8.0 ONLY:
- Invoice (Make sure Episode screen props for the test) >> Make sure to do the following:
1. Bill Invoice without changing billing groups (Don't toggle Override Billing rate) >> Bill Standard Tariff code >> Post
2. After posting the first test >> Make use of the Override Billing rate >> Change Billing rate (Group) >> Bill Standard tariff code >> Post
3. Head to Debtor Drilldown Report >> Accurate test change to capture date etc (Own test case) >> Generate Report >> click tab "Audit Trail Invoice details" >> Check grid.
- How to access Report:
- Debtors >> Debtor Drilldown Report >> Accurate test change to capture date (Own test case) >> Generate Report >> click tab "Audit Trail Invoice details" >> Check grid.
