GoodX Supervisor for Hospitals

Medprax and IQest are data interfaces used to keep the Price lists of Medical Aids and Stock Items (0201 and GMED) up to date. Medprax is used by Medical Practices whereas IQest is used by Hospitals. Regular updates are done to ensure that facilities have the latest information regarding: Active/Discontinued Medical Aid plans, Billing rules, Nappi Codes, List Prices per Item, Discontinued Stock items, New Items etc.

System Options is the configuration of how the system operates and allow the user to set up the system to suit the needs of the Practice and activates/deactivates certain functions in the system. 

Please Note: In order for pricelists to be updated the Facility needs to be registered with Medprax/IQest to use their services and to get automatically updated to the newly released information.

• Log in to the GoodX Desktop as the Supervisor.
• From the Navigator, Double Click on the Options Module. 

• An Authorisation/Password Necessary pop-up will appear.

• Select the user from the User Name drop-down menu.
• Enter the password in the Password field. 

• Click on the OK button to proceed.

 Please Note: Only users with Supervisor access will be allowed to access the System Options. 

• The main System Options screen will open.

• Click on the System options button in the toolbar. 

• The Entity Setup screen will open.

• Click on the Medprax/IQest tab to open the Clinical Interfaces screen.

• An explanation will be given for each field and option on the screen:

Medprax: Medical Aids File

Settings which relate directly to the Medical Aid rules.

• Do not update Multi-tier Rules: None of the rules that have been set up will be updated to the latest information when the Medprax/IQest pricelist is updated. 
  

Please Note: Best Practice is to untick the checkbox unless the Facility uses private mark-ups. However, this setting will be checked for Hospitals, as their rules work differently from a normal Medical Practice.

Medprax / IQest: Medicine File

All settings relating directly to the medicine file of the Facility.

• This entity is linked to stock schema SID-3: Advises what Stock Schema the Facility is using.

• VAT Rate: The percentage of VAT that is added to the stock. The current VAT rate in South Africa is 15%.

• Medicine Income Account: The ledger account to which Ethicals will post.
• Click on the ... button to select or change the Income to which Esthicals will be posted.

• Material Income Account: The ledger account to which Surgicals will post.
  • Click on the ... button to select or change the Income to which Esthicals will be posted.

• Medicine (S1-S7) Profit %: The profit percentage added to Ethicals from Schedule 1-7.

• Schedule 0 Profit %: The profit percentage added to Schedule 0 Ethicals.

• Material Profit %: The profit percentage added to Surgicals over and above the multi-tier rules.

• Click on the Display Affected Entities button to see which entities will be affected by changes made.

Please Note: Changes to the markup and VAT percentages affect all entities linked to the same stock schema (SID).

• Default method of stock items update: How the stock items will be updated once the update is done.
• Click on the radio button of the desired option.

• Update existing codes, add items as active: All existing items will be updated new items will be added and marked as Active on the system.
• Update existing codes, do not add: Only the existing codes on the system will be updated but the new codes will not be added.
• Update existing codes, add items as inactive: All existing items will be updated new items will be added and marked as Inactive on the system, and will need to be manually made Active, in order for you to be able to bill the item.

Please Note: The profit percentage filled in here will be used in calculating the sales price at the time of the update. This is not recommended.

• Medprax: Update: What items will be updated once the MEdprax/IQest update is run.
• Tick the relevant checkboxes of the items that will be updated.

• Medicine: All Ethical items will be updated.
• Material: All Surgical items will be updated.

Please Note: The recommended method is to specify a profit percentage of 0.00%; in that case, the system will use the multi-tier pricing rules of each Medical Aid to calculate the sales price of an item. If such a rule does not exist for a Medical Aid, the system will apply the rule as set up in the Dispensing section (16%/R16.00) This will also be the case if the entity is set up to ignore multi-tier rules. For more information regarding Dispensing, please refer to the user manual: System Options - Dispensing.

• Medprax Import (not applicable fields will be ignored): The Medical Aid and Stock URLs used to import the IQest or Medprax file depending on which file will be used for import will be populated. Fields that are left blank will be disregarded. 

Please Note: All settings are applicable to all stock schemas (SIDs). 

• Click on the Save button to save the changes that have been made. The save button will only appear if changes have been made to the settings.
  

• Click on the Print Options button to print the details of all saved options. 

• Click on the Exit button to close the Entity Setup screen and return back to System Options main screen.