Creditors Management

 By Creating a new Creditor/Supplier the user creates an account on the GoodX System. With the account, a user can document goods and services that the Practice receives from the Creditor. An organisation, business, or individual of a legal type who has given a Practice product, service, or financial loan is referred to as a Creditor. Once a Creditor has delivered the goods/service, the payment is expected at an agreed-upon date.

• This user manual will start on the Creditors screen.
  

• Click on the New Creditor button, to add a new Creditor.

• The Creditor Details screen will open.

• The following information needs to be completed in order to create a new Creditor/Supplier:
• File Number: A unique number or ID for the specific Creditor/Supplier that references back to the hardcopy file. 
• Creditor Type: Determines the type of Creditor/Supplier that will be created. 
• Assistant: The Assistant option is used when Practitioners have an assistant that is contracted by them, when assisting in operations or surgical procedures. 
• Creditor: The Creditor option is used when the Creditor is a Supplier of services to the Practice.
• Manufacturer: The Manufacturer option is used when the company is a manufacturer of products and supply them to the Practice for example: Pharmaceutical companies.
• Creditor Name: The name of the company who is supplying the service or items to the Practice, for example: Fresenius Kabi who is a Pharmaceutical manufacturing company.
• Telephone No: Contact number of the Creditor.
• Cellphone: Cellphone number of the Creditor.
• Fax No: Facsimile number of the Creditor.
• Language: The Language which is preferred for communication between the Practice and the Creditor.
• Email: Email address of the Creditor for enquiries or placement of orders.
• Postal Address: Postal Address of the Creditor. 
• Contact Person: Name of the Contact Person, who represent the Creditor with queries or placement of orders. 
• Contact Person Cellphone: Cellphone number of the person representing the Creditor.
• Group Code: The Creditor's group which has been set up to indicate which type of Creditor they are, for example: Pharmaceuticals.
• Practice Number: If the Creditor is a Practitioner or Assistant who owns their own practice, they need to complete their Practice number. 
• Professional Council number: If a Creditor is a Practitioner or Assistant they need to add their Council number. 
• Default Expense Account: The Creditor's account needs to be assigned to a certain Expense Account in order to ensure that the correct expense is going to the correct ledger account. 
• VAT Configuration: The Creditor's VAT status needs to be indicated to ensure that the Practice's VAT report is correct each month. There are three options to choose from. 
• If you are not sure what the difference is between the different VAT options, read the information in the block below the field.

• VAT Number: The VAT Number of the Creditor/Supplier.
• Bank Branch Number: Branch Number of the bank account of the Creditor.
• Bank Account Number: Bank Account Number of the Creditor.
• Account Type: Type of Bank Account of the Creditor, Transmission, Cheque or Savings Account.

• Click on the Save button to Save the new Creditor/Supplier.

• After Creditors have been added, they will appear on the Creditors List, indicating whether they are Creditors, Manufacturers or Assistants.