Clinical Information (Web App)

When an employee has an accident, is injured or contracts an occupational disease on duty and needs to be compensated for medical treatments, reports need to be filled in and other supporting documents of the practitioners findings need to be submitted to the Workmans Compensation Fund.

The WCA Follow-Up Report will be completed and submitted after the initial Injury on Duty consultation when the WCA - First Report was completed and the practitioner came to the conclusion that there is a need for a follow-up consultation. The report will state whether the patient has improved since the first consultation and whether the patient has needed to undergo further tests, surgeries and treatments in order for their condition to become stabilised.

• The contents of this User Manual will consist of the following information:
• Employee Details.
• Employer Details.
• IOD Details.

• Log in to the GoodX Web App with your GoodX username and password.
• The Diary screen will open.

• Click on the desired booking to access the Sidebar.

• Click on the Clinical button to access the Clinical Case screen.

• The Clinical Case screen will open.

• Click on the Forms Library drop-down menu on the Sidebar.

• Select the form named WCA - FOLLOW-UP.

• The form will be added to the Sidebar under the Active Forms section. 

• The WCA - FOLLOW-UP form will open.

Employee Details

The personal details of the patient that is being treated. The available details from the patient's file will be filled in automatically, these fields will not be able to be changed, all open fields should be filled in. If any of the details are incorrect or need to be updated, please refer to the user manual: View or Update Debtor and Patient Information.   

• The following information will appear in the Employee section, this is all the personal information relating to the patient that has been assessed by the practitioner.

• Name and Surname: The name and surname of the patient that has been injured.
• Identity Number: The identification number of the patient.
• Address: The patient's physical home address.
• Postal Code: The postal code of the patient's physical home address.
• Date of Accident: The date when the incident took place.

Employer Details  

The business details of the company where the patient is employed. 

• The information displayed here will be pulled through from the debtor account when the debtor was created or updated. To change these details please refer to the user manual: View or Update Debtor and Patient Information. 
  

• Name: The registered name of the company with whom the patient is employed.
• Address: The physical address of the company.
• Postal Code: The postal code of the physical business address.

IOD Details

The Injury On Duty details will contain detailed information regarding the injury and progress that has been made after treatment and whether the patient will need further treatments, the prognosis of the injury, if the injury has stabilised and when or if the patient will be able to return to work.

• Please fill in or select the relevant option for each field:

• Claim Number: The claim number that has been received from Workmans Compensation Fund. This is the number that will be used to submit the claim. To make changes to this field please refer to the user manual: View or Update Debtor and Patient Information. 

• Describe any operation(s)/procedure(s)/test(s) carried out and date(s): Allows the practitioner to give extensive information regarding all the procedures, surgeries and tests that have been done relating to the IOD with dates when they were performed. This is a free text field that will need to be filled in.

• Prognosis and further treatment?: The forecast of the patient's recovery and whether the patient requires more treatment before the prognosis can be fully determined. This is a free text field that will need to be filled in.

• From what date has the employee been fit for his/her normal work?: The date when the employee was fit to return to work and perform normal daily tasks as they did before the accident. This will be a date before the follow-up consultation.
  • Click on the From what date has the employee been fit for his/her normal work? field to open the calendar to select the date when the patient returned to work.

• Click on a date to select it.

• On what date is he/she likely to be fit for his/her normal work?: The date on which the practitioner feels comfortable that the patient can return to normal work duties and perform normal daily tasks as they did before the accident. This will be a date after the patient has seen the practitioner for the follow-up consultation. 
  • Click on the On what date is he/she likely to be fit for his/her normal work  field to open the calendar to select the date when the patient is likely able to return to work.

• Click on a date to select it.

• Has the employee's condition become stabilised? The practitioner will be able to indicate if the patient's condition has improved and become stable since the first consultation or not. 
  • Make a selection from the drop-down menu:
  • No: The patient's condition has not improved at all or enough to be stable. 
  • Yes: The patient's condition has improved and their condition has stabilised.

• If so, describe in detail any present permanent anatomical defect and/or impairment of function as a result of the accident: (Loss of movement, if any, must be indicated in degrees at each specific joint): If the patient's condition has become stable have they been left with any physical defects or disabilities as a result of the IOD, the practitioner must indicate in detail the severity of the loss of movement in degrees at each joint. This is a free text field that will need to be filled in.

• Click on the + button in the signature section to add a signature to the report.

• For an extensive explanation on how to add a signature to a clinical form please refer to the user manual: How to add a Doctors Signature.
  

• Click on the date field to open the Calendar to add the date that the form was completed by the practitioner, treatment date. This field will always default to today's date.

• The Calendar will open in order for the practitioner to select the relevant date.
  

• Click on a date to select it. 

• Click on the Complete button to finalise the form when satisfied with the content.

• The Complete button will change to a completed status.

• Click on Close to return to the main Diary screen without saving.

• Click on the drop-up menu next to Save and Close for more saving options.

• Save: The user is able to save the changes made to the form without closing the form. 
• Save Lines To New Macro: Allows the user to create a new macro. 
• For an extensive explanation of this feature please refer to the user manual: Macros (Billing Combinations). 

• Click on Save and Close to save the clinical form and close the screen to return to the main Diary screen.