Hospital Reports

The Case Report Writer is a report used to show an overview of all the demographic data of a Hospital Case. The Case Report Writer will include all Case-related information such as the Patient's personal details, the Case Status, the Attending Staff, admittance and discharge dates, Medical Aid details and account information.

The information which appears on the report once generated is pulled through from the Case Management screen, once a case has been created. For more information regarding the Case Management screen and how to Create a New Hospital Case, please refer to the user manuals: Case Management Screen Overview and Create a New Hospital Case.

Please Note: The user is able to create and set up Case Reports which best suit the needs of the Hospital. For more information regarding how to create and set up parameters for the report, please refer to the user manual: Settings and Parameters: Case Report Writer.

• The contents of this user manual will consist of the following information:
• Layout
• View
• Additional Options
  

• Log in to the GoodX Desktop using your GoodX username and password.
• From the Navigator Double Click on the MedDebs Module.

• The Debtor Manager screen will open.

• Click on Print on the menubar.

• Click on Case Report Writer on the submenu. 

• The Current Profile: Case Report Writer screen will open.

• Click on the desired Case Report Writer profile which the user would like to print. 

• Click on the Print to Grid button.

• The Case Report Writer screen will open.

Layout

How the information on the report will be arranged and the information regarding the contents of the report.

• The information on the Case Report Writer screen will be divided into columns.
• An explanation will be given for each column:

• Case No: A unique system-generated number which identifies the Patients admission to the Hospital. 
• Acc No: The Debtor number of the person who is responsible for the payment of the account.
• Case Status: The stage the case is in. The stages a case can be in are:
• Active: The case is still open and in progress. The Patient can be discharged from the Hospital while the case is Active. Billing for the case still needs to be done.
• Finalised: The case has been completed. When a user is done with the case, the case will be marked as Finalised. No changes can be made to the case after a case has been finalised.
• Deleted/Cancelled: The Patient did not arrive or the procedure which was scheduled has been cancelled or rescheduled for a later date. A Case can only be deleted or cancelled if no billing was done on the case. 
• Archive: Cases with a lifespan of between 5-10 years after the last treatment which has been securely stored for future reference.
• Patient Status: The current stage of the Patient in the Hospital admission process. The stages a Patient can be in are:
• In Hospital: The Patient is currently an active Patient being treated in the Hospital.
• Discharged: The Patient has recovered enough in order to go home, and the Patient is no longer in the Hospital.
• Transferred: The Patient has been moved to a different Hospital or rehabilitation facility, where they will receive further treatment, which best suits the condition of the Patient.
• Deceased: The Patient has passed away.
• Admitted: The date (dd-mm-yyyy) and the time (hh:mm:ss) when the Patient was admitted to the Hospital.
  
• Discharged: The date (dd-mm-yyyy) and the time (hh:mm:ss) when the Patient was released from the Hospital.
• Per Diem: An indication of whether the case is a Per Diem case or not. Per Diem is a fixed amount which is paid for the entire case, depending on the procedure for which the Patient was admitted. The Medical Aid will negotiate a special fixed fee for certain procedures. 
• Procedure: The name or description of the procedure for which the Patient was admitted to the Hospital.
• Invoiced: The amount for which the Patient was invoiced, for the specific procedure. These are only the Invoices which has been done on the case thus far. The Invoiced column will increase daily as more Invoices are billed for the Patient. 
• Cashflow: The payments received for the specific case, minus the receipts written back and refunds.
• Journals: The Journal amount which has been done on the specific case. Journals allow the user to add or deduct amounts from the Patient account and allocate them to an income or expenditure ledger account. 
• Outstanding: The total amount which is outstanding on the specific case.

• Patient: The full names, surname and title of the Patient who was admitted to the Hospital.
• Member: The title, initials and surname of the person responsible for the account payment.
• Medical Aid No: The Medical Aid membership number associated with the account of the person who is responsible for the account. 
• Patient D.O.B: The Date of Birth (yyyy-mm-dd) when the Patient was born.
• Medical Aid: The name of the company with which the person who is responsible for the account has Medical Insurance or Medical Aid.
• Authorisation: Authorisation codes are given by the Medical Aid to approve the procedures, treatment, consumables and medicine items which are required whilst the Patient is admitted to the Hospital.
• Auth Amount: The amount which was authorised by the Medical Aid for the specific case.
• Authorisation Dates: The day, month and year (dd-mm-yyyy) of the start date to the end date of the Authorisation. The period for which the Authorisation codes have been approved.
• Authorisation Days: The total number of days which are covered by the Authorisation.

• Debtor Status: A Debtor status indicates the current situation at a particular time during the Hospital administration flow process. A Debtor Status can indicate whether the Debtor is a slow payer, the Patient has a payment arrangement, is eligible for discounts/special rates, pays on time or the Debtor's account has been handed over for collection.
• Credit Control Status: The stage in which the case is, within the Credit Control process.
• EDI Process Status: The current stage of the case in the Electronic Data Interchange process. Indicates whether the case has been switched to the Medical Aid.
• Case Doctor: The main Practitioner who was responsible for the case.
• Referring Doctor: The surname, initials and title of the Practitioner which has referred the Patient to the case Practitioner.
• Ref.Doc.Pr.No: The 7-digit Practice number of the Referring Practitioner as registered with the HPCSA (Health Professions Council of South Africa) and BHF (Board of Healthcare Funders).
• Patient Cell: The cellular or mobile number where the Patient can be reached.
• Patient Email: An electronic mailing address where communication can be sent to the Patient.

• ICD10: The International Classification of Diseases code for the diagnosis of the Patient.
• CPT: The codes which identify what procedures the Patient has been admitted to the Hospital for.
• Case Type: The classification of the case, as determined by the Hospital.
• Length of Stay: The number of days which the Patient has been in the Hospital. 
• Created on: The date (dd-mm-yyyy) and time (hh:mm:ss) when the Hospital case was created on the system.
• Created by: The username of the person who has created the Hospital case.

View

• Click on View on the menubar.

 

• The View menu will open.

• Click on Expand/Collapse to open the sub-menu.

• An explanation will be given for the options which are available:

• Expand: Extends/opens all the sections which have been closed to display the data within.
• Collapse: Closes all the open sections to hide all the information within all the sections.

• Click on Apply Best Fit to Columns to adjust the display to show the full contents of each column. 
  

Additional Options 

Extra options which are available for the Case Report Writer.

• Click on the SMS button to send an SMS to the Patient regarding the case. 

• Click on the Print button to print the Case Report in PDF format. 

• Click on the Export button to export and save the Report as a CSV file or MS Excel spreadsheet.

• Click on the Exit button close the Case Report Writer screen and return to the Current Profile: Case Report Writer screen.