ERA Batch Details Navigation (Add New Payment)

Why This Matters?

Adding a New Payment to an ERA Batch captures a medical aid payment received but not yet included in the ERA batch. You can add the payment details to the batch so it matches the relevant claims and accounts.

Adding the payment ensures that the ERA Batch reflects the actual payment received, making it easier to reconcile the medical aid's payment with the claims submitted and keep the Practice's financial records accurate.

• Start on the ERA Batch Details New Payment screen.

• • For navigation, see ERA Batch Details Screen Navigation.

Sections

• ERA Info
• Payment Info
• Matched Items
  • Action Buttons
  • Columns
• Screen Buttons
  
  

ERA Info

• Batch ID: A unique number used to identify and track the remittance batch.
• Batch Status: Shows the current status of the ERA file.
• Medical Aid Ref No.: The reference number provided by the medical aid for the payment.
• ERA Cashbook: The cashbook account used to record the payment.
• Deposit Date: The date and time the payment was deposited.
• Medical Aid Name: The name of the medical aid or insurer that sent the payment.

Payment Info

• Payment ID: A unique number used to identify and track the payment.
• Resolved: Shows whether the payment has been fully processed.
• Debtor No.: The account number of the person responsible for the bill.

💡 Please Note: You can search for a debtor using the Debtor Number field. Once you select a debtor, the outstanding amounts fill in automatically.

• Debtor Name: The full name of the person responsible for payment.
• File Number: The patient’s medical record or reference number.
• Medical Aid No.: The membership number of the main member on the medical aid.
• MA Outstanding: The amount still owed by the medical aid.
• Patient Outstanding: The amount still owed by the patient.
• ERA Paid Amount: The amount paid by the medical aid as shown on the ERA.
• ERA Claimed Amount: The amount originally claimed from the medical aid.
• Unlinked Amount: The amount that has not yet been matched to specific invoice line items.
  
  

Matched Items

• Select another Invoice to Show...: Search for and select a different invoice to view or reconcile.
• Show Invoice: Displays the selected invoice in the matching window.
• Filter Invoices: Option that includes or excludes fully paid and settled invoices from the display view.
• Invoice No.: Displays the specific invoice number currently being processed or matched.
  
  

Action Buttons

Columns

• Item ID: The number used to identify this line on the invoice.
• Status: Shows whether the charge is linked to a medical aid claim.
• Invoice Date: The date the service was billed.
• Tariff Code: The standard code used for the treatment or service.
• Description: The treatment or service provided.
• MA Invoice: The total amount charged to the medical aid for this item.
• MA Outstanding: The amount still owed by the medical aid.
• Allocated Amount: The amount paid towards this charge.
• Write-Off Amount: The total amount cancelled and no longer owed.
• Write-Off MA: The amount owed by the medical aid that was cancelled.
• Write-Off Patient: The amount owed by the patient that was cancelled.
• Discount MA: The discount given to the medical aid.
• Discount Patient: The discount given to the patient.
• Shift MA: The amount moved from the medical aid balance.
• Shift Patient: The amount moved to or from the patient balance.
• Message: Notes from the medical aid about a payment or rejection.
  
  

Screen Buttons

• Close: Closes the screen without saving.
• Mark Resolved: Marks the payment as resolved.
• Save: Saves the payment details.