Glossary & Guidelines: Hospital Patient Administration

Debtor Transactions are all transactions that are done and that relate directly to the Debtor. The Debtor Transactions (2) tab allows the user to set up and manage, for example, Invoice Grouping Levels, Reference Pricing, Debtor Journals and Enabling Payment Requests etc.

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A Discharge Form is a document that advises, that the Patient is ready to be released from a Hospital, Sub Acute, or Rehab facility and is able to go home or be transferred to a suitable facility for further treatment, or if the Patient has passed away, a Discharge Form will be issued to release the Patient. The form gives information on when and if the Patient should follow up regarding the procedure or treatment progress and a brief description of when and why the Patient was admitted to the facility. Discharge forms are used to keep track of where Patients are, and give an indication of the average time spent at the facility. For a Patient to be released the Treating Practitioner must sign the Discharge Form.

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The Patient will be discharged from the hospital and bed via Bed Management. This feature is only available for hospitals using Bed Management. After discharge, the Patients' status will be marked as discharged. Discharging a Patient from a hospital means the patient has passed away or no longer needs care from the hospital and is well enough to be sent home or transferred to another facility. Discharging a patient from the bed management system is more efficient because the user will be able to discharge directly from the bed.

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Dispensing is a process that is the preparation and supply of medication to a Patient, along with clear instructions on how to use or apply the medication in the correct order. A Hospital is registered as a dispensing Hospital when a dispensing license is obtained by and accredited with the South African Pharmacy Council, the Practitioner, Nurse or Pharmacist is then able to supply medication to a Patient directly from the Hospital. Only licensed Practitioners, Nurses and Pharmacists can legally dispense medication to a Patient.

Setup will need to be done in order for the Hospital to be able to use the dispensing functions on the system. When a Hospital is registered as a dispensing Hospital with a dispensing license obtained by and accredited with the South African Pharmacy Council, the Practitioner, Nurse or Pharmacist is able to supply medication to a Patient directly from the Hospital. Only licensed Practitioners, Nurses and Pharmacists can legally dispense medication to a Patient.

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Printing a Statement enables you to obtain a physical copy of all transactions on the Case's account. This document summarises the financial activities and transactions related to the specific account within a defined period. It serves as an official record, offering detailed information about all transactions that have occurred on the Case's account.

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