Billing to Debt Management (Web App)

The Multi Invoice Change Log serves as a comprehensive record of any modifications made to a particular Invoice within a Multi Invoice batch. The Change Log is essential for allowing users to keep track of when and by whom changes were made by adding a date and time stamp and a description of the change which has been made. 

• This user manual will start on the Multi Invoice screen.

• For more information regarding how to navigate to the Multi Invoice screen, please refer to the user manual: Multi Invoice Screen.

• Click on the Load Batch button to load all batches which have been created.

• The Batches screen will open.

• Click on the View button in correspondence with the batch number to open, view or edit the batch.

• The Batch will open and display all the Invoices associated with the specific batch which was chosen.

• Click on the View Invoice History button on the invoicing panel of the desired Invoice to open the Invoice History screen.

• The Invoice History screen will open.

Please Note: Each entry in the History of the Invoice is logged when changes are made to the Invoice each entry represents a change which was made.

• The Invoice History will be divided into columns.

• An explanation will be given for each column:
  
• Date & Time: A Date and Time stamp indicating the year, month, day (YYYY-MM-DD) and the hour, minute, seconds and milliseconds up to the 6th decimal (HH:MM:SS,MS) when the History entry was added.
• Action: What was done to the Invoice. For example: Insert, indicating when the Invoice was first created or Update, indicating exactly when changes were made to the Invoice.
  
• ID: Identification Number - The ID number will correspond with the number in the Invoice Nr column after the prefix.
  
• Invoice Nr: The system-generated document number to identify the Invoice.
  
• User: The username of the person who made changes to the transaction.
  
• Debtor: The account number of the person who is responsible for the payment of the account.
  
• Patient: The dependant number linked to the Patient for whom the Invoice was created.
  
• Treating Doc: The Practitioner who attended to the Patient, when treatment was received.
  
• Service Center: The place where medical care and treatment was provided to the Patient.
  
• Status: The current situation of the action within the Multi Invoice transaction.
  
• Submitted Date: A Date and Time stamp indicating the year, month, day (YYYY-MM-DD) and the hour, minute, seconds and milliseconds up to the 6th decimal (HH:MM:SS,MS) when the History entry was submitted.
  
• All changes made after the initial Invoice was saved will be highlighted in red to indicate, changes were made.
• Lines: More in detail information regarding the information of the changes made to the transaction.
  
• Click on the Details panel.

• The Details panel will expand to give in-depth information about the changes which was made on the specific transaction.

• Click on the Close button, once the user is done reviewing the changes, to return to the Multi Invoice screen.