Clinical Information (Web App)

The Workmans Compensation Act is an Act that has been initiated to assist the company and individuals if disablement occurs due to accidents or industrial diseases contracted in the workplace during the course of the employee's employment.

The WCA - Disease Progress or Final report will be completed and submitted after the practitioner has done the initial consultation to determine whether the patient has stabilised and is able to return to work or not and whether they need to change their occupation based on the practitioner's findings. The form will also be used to track the progress should there be a possibility that the outcome of their current findings could change.

• The contents of this User Manual will consist of the following information:
• Employee Details.
• Employer Details.
• IOD Details.
• Account Details.

• Log in to the GoodX Web App with your GoodX username and password.
• The Diary screen will open.

• Click on the desired booking to access the Sidebar.

• Click on the Clinical button to access the Clinical Case screen.

• The Clinical Case screen will open.

• Click on the Forms Library drop-down menu on the Sidebar.

• Select the form named WCA - Disease Progress or Final.

• The form will be added to the Sidebar under the Active Forms section. 

• The WCA - Disease Progress or Final form will open.

Employee Details

The personal details of the patient that is being treated. The available details from the patient's file will be filled in automatically, these fields will not be able to be changed, all open fields should be filled in. If any of the details are incorrect or need to be updated, please refer to the user manual:  View or Update Debtor and Patient Information.  

• The following information will appear in the Employee section, this is all the personal information relating to the patient that has been assessed by the practitioner.

• Name and Surname: The name and surname of the patient that has been injured.
• Identity Number: The identification number of the patient.
• Address: The patient's physical home address.
• Postal Code: The postal code of the patient's physical home address.
• Date of Accident: The date when the incident took place.

Employer Details  
The business details of the company where the patient is employed. 

• The information displayed here will be pulled through from the debtor account when the debtor was created or updated. To change these details please refer to the user manual: View or Update Debtor and Patient Information. 
  

• Name: The registered name of the company with whom the patient is employed.
• Address: The physical address of the company.
• Postal Code: The postal code of the physical business address.

IOD Details

The Injury On Duty details will include extensive information on the Occupational Disease and treatment progress, the disease's prognosis, if the disease has stabilised, and when or if the patient is able to return to work.

• Please fill in or select  the relevant option for each field:

• Claim Number: The claim number that has been received from Workmans Compensation Fund. This is the number that will be used to submit the claim. To make changes to this field please refer to the user manual: View or Update Debtor and Patient Information. 

• Date of diagnosis: The date the practitioner first diagnosed the patient with the disease. The system will automatically pull through the date of the incident from the patient's file. This date can be changed.
• Click on the Date of diagnosis field to open the calendar  to select the date when the patient was diagnosed by the practitioner.
  

• Click on a date to select it. 

• From what date has the employee been fit for his/her normal work?: The date when the employee was fit to return to work and perform normal daily tasks as they did before the disease. This will be a date before the progress/final consultation.
• Click on the From what date has the employee been fit for his/her normal work? field to open the calendar to select the date when the patient is likely able to return to work.

• Click on a date to select it.
  

• Since what date has the employee been fit for work in the open labour market? The date when the patient was fit to secure new employment and start a new job, if unemployed as a result that they were not able to continue in the type of job they were doing before the accident. 
• Click on the Since what date has the employee been fit for work in the open labour market? field to open the calendar to select the date when the patient was able to start new employment.
  

• Click on a date to select it.

• Was the employee required to change his/her occupation following medical advice? Was the employee advised by the practitioner to change their occupation due to illness.
• Click on the drop-down menu to select an appropriate option.

• No: The patient has not been medically advised to change their occupation, due to the illness. 
• Yes: The practitioner has advised the patient that it will be necessary to change their occupation due to illness.

• If so, please give the reason: If the patient has been advised to change their occupation due to medical advice, the practitioner will need to state why the patient has been advised and give reasons regarding the advice. This is a free text field that will need to be filled in.

• Has there been any permanent loss of function which resulted from the occupational disease?: Has the disease caused the patient to permanently lose certain functions of their body that they were able to use before the illness.
• Click on the drop-down menu to select an appropriate option.

• No: The patient has not permanently lost any body functions, due to the illness. 
• Yes: The patient has permanently lost the use of body functions, due to the illness.

• If so, give a detailed description thereof of substantiated by special examinations where necessary: If the patient has permanently lost the use of body functions, the practitioner will need to state the extent of the loss that has been sustained due to the nature of the illness. Any information regarding special examinations will also need to be stated to support the practitioner's findings. This is a free text field that will need to be filled in.

• Has the employee's condition become stabilised?: The practitioner will be able to indicate if the patient's condition has improved with treatment and become stable since the first consultation or if there is no longer anything that can medically be done for the patient.
• Click on the drop-down  menu to select an appropriate option.

• No:  The patient's condition has not improved at all or enough to be stable.
• Yes: The patient's condition has improved and their condition has stabilised.

• If so, describe in detail any present permanent anatomical defect and/or impairment of function as a result of the occupational disease: If the patient's condition has become stable have they been left with any physical defects or disabilities as a result of the occupational disease, the practitioner must indicate in detail the severity of the loss. This is a free text field that will need to be filled in.

Account Details 

Details relating to the account and the person responsible for the payment thereof. 

• Fill in the following information: 
• Your Account Number: The account number of the practice to where the Workmans Compensation Fund can make a payment.
• Description of service: The type of service that the patient has come for. The description will automatically be pulled through by the system depending on the type of appointment that was made. This field can be changed.
• Place of treatment or visits: Where the treatment took place, this will be automatically pulled through from the Service Centre that was selected when the booking was made.
• Date of treatment or visits: The date when the patient was treated. The system will automatically pull through the date of the booking. 
• Items of Tariff: Enter the item that needs to be billed.
• Amount (Cost): The total amount that needs to be paid.

• Click on + Add Line to add another line item.

• A new line will open where more items can be added.

• Fill in the fields as explained in the Fill in the following information section.
• As many fields can be added as the practitioner needs. 

• Click on the Complete button to finalise the form when satisfied with the content.

• The Complete button will change to a completed status.

• Click on Close to return to the main Diary screen without saving.

• Click on the drop-up menu next to Save and Close for more saving options.

• Save: The user is able to save the changes made to the form without closing the form. 
• Save Lines To New Macro: Allows the user to create a new macro. 
• For an extensive explanation of this feature please refer to the user manual: Macros (Billing Combinations) 

• Click on Save and Close to save the clinical form and close the screen to return to the main Diary screen.