Stock Management

Printing and understanding the Variance report

Stock Take

• This function will be used for Printing the Variance report before the Stock take is posted.
  
• You can still do corrections on the counted values at this step; you can not change the Snapshot values.
  

Step 5: Printing Variance report and understanding the adjustments

Open the Stock module

Click on Corrections

Click on Stock Take

Right click on the correct Snapshot

Choose Print Variance

On the top of the report, it will show the Category, Warehouse and Counting location or General Bin or Normal Bin  - depends on your setup.

Descriptions and explanations of the Variance Report:

Not Linked to bin: This means the item is not linked to a Counting location or Bin and that this item did have a quantity at the time when the snapshot was taken. This entry will be items that are not on your counting sheets. You must link these items after your stock take to make sure that these items will be on the counting sheets with the following stock take.

Inactive: This means the items were inactive when the snapshot was taken but there was a quantity on hand.

Sequence: This is the Item linking sequence inside the counting location - the spot where the item is on the shelf, for example.

System Code: This is the Medprax or Iqest Code

Code: Your own code, otherwise this will be the same as the System code

Description: This is the stock item's description

Pack size: Please click here for the explanation

Nappi: Please click here for the explanation

Modified: This means that the item was counted and there was a quantity filled in as counted units. The item will be modified.

Cost/Unit: Please click here for the explanation

For the following Descriptions' explanations please click on the link underneath.

Adj. Units (Green first column): Please click here for the explanation

Adj. Packs (Green second column): Please click here for the explanation

Adj. Value (Green third column): Please click here for the explanation

Counted units (Yellow first column): Please click here for the explanation

Counted Packs (Yellow second column): Please click here for the explanation

Snapshot Units (Blue first column): Please click here for the explanation

Snapshot Packs (Blue second column): Please click here for the explanation

Snapshot Value (Blue third column): Please click here for the explanation

The Value of the Snapshot (under the last Blue column) and the Value of the Variance (under the last Green column) is on the bottom of the Variance report in Rand value.

When you can explain the variance on the report and the practice is satisfied with the variance, please move to the next step (Posting the stock take) of the Stock Take or Click here for Step 6 instructions - Post Stock-take

To edit the counted units please click here for instructions. Only the counted units and counted packs are changeable. The snapshot values are not changeable.