Month End Log

The Month End Log will display the Month Ends that were done on the Entity, if a Debtors or Financial Month End was done, the date and time the Month End was done and who did the Month End on the system.

Debtors Month End

A Debtor's month-end is when the Debtors side is closed for all invoices and receipts. No invoices or receipts can be posted to Debtors accounts into the previous period after the month-end has been done. All invoices or receipts that were not posted, will be posted into the current financial period with their transaction date (service date) when the patient received the service or goods.

The Debtor's month-end must be done as close as possible after the last day of the financial period. 

Financial Month End

A Financial month-end is when the financial books are closed for a specific period and no transactions can be posted into that financial period.

This allows the practice to make corrections and post any Creditors and Financial transactions that happened in that financial period before the reports are submitted to the auditors, SARS or VAT is paid.
  • Log in to the GoodX Desktop App with your GoodX username and password.
  • From the Navigator, double click on the GoodX Manage Module.


  • The GoodX Manager screen will open.


Month End

  • On the Menubar, click on the Reports menu.


    • From the drop-down menu, click on the Logs sub-menu. 


      • From the Logs sub-menu, click on the Month End Log option.


  • The Month-end Log screen will open. 


Month End Columns

  • The following information will display on the Month End Log:


    • Fin. Year: The Financial year field will display the current Financial year we are in. The financial year is a period of twelve months used for tax or accounting purposes and for companies to determine and calculate their budgets, profits, and losses, for example, the South African tax year, runs from 1 March until 28/29 February of the following year unless specified that the client has their own financial year-end date.
    • Period: The Period field will display the Financial period. The financial period is a period of 30/31 days, Normally a Calender month. This is a period that shows the information inside a certain date span, to assist in reporting. The Accounting period can start on any day of a calendar year but has twelve consecutive months (52 consecutive weeks) at the end of which the account books are closed, profit or loss is computed, and financial reports are prepared for filing.
    • Start Date: The Start Date field will display the Start Date for the Month End that was done for example for the month of July the 1st of July 2021. 
    • End Date: The End Date field will display the End Date for the Month End that was done for example for the month of July the 31st of July 2021. 
    • User: The User field will display the User name who did the Month End on the Entity. 
    • Closed For: The Closed For field will display the type of Month End that was done. If a Debtor or Financial Month End was done. 

Please Note: Refer to the Month End link or related button to open the Manual for more information on the different types of Month Ends.

Actions

  • Click on the Actions menu on the Menubar. 


  • The Actions drop-down menu will open. 


  • The Actions drop-down menu options will open the following screens:

Expand All

    • Click on the Expand All option. The Expand All option will Expand the Log when the Log is grouped using a filter. 


Collapse All

    • Click on the Collapse All option. The Collapse All option will Collapse the Log when the Log is grouped using a filter.


Print

    • Click on the Print option. The Print option will print the Month End Log in *pdf format.


      • The Specify Columns to Print screen will open. The user can select which columns to include in the Month End Log to Print. 


        • Click on the Back button to cancel printing the Month End Log and navigate back to the Month End Log screen.


        • Click on the Next button to continue to the Print screen.
          • The Print screen will open. The user can Print / Download or Email the Month End Log in *pdf format from this screen. 


Export

    • Click on the Export option. The Export option will export the Month End Log as a *csv, text or excel file. 


      • The Save As screen will open. The user can select the applicable file to save the *csv file in, name the *csv file and Save it on your Computer.


        • A Confirmation pop up will open confirming that the Data was successfully exported. The User can choose to open the *csv file immediately or access it directly from the folder it was saved it.
  • The Month End Log will display as follow when Saved as a *csv file.


  • Click on the OK button to close the Month End Log screen after viewing the Log.


  • Click on the Print button to Print / Download or Email the Month End Log.


  • The Print screen will open in *pdf format. 


    • The User can Print / Download / Email the Month End Log from the Print screen.

Last modified: Tuesday, 25 July 2023, 8:17 AM