GoodX Healthcare Glossary

When an employee has an accident, is injured or contracts an occupational disease on duty and needs to be compensated for medical treatments, reports need to be filled in and other supporting documents of the practitioners findings need to be submitted to The Federated Employers Mutual Assurance Company.

The FEM - Progress Final Medical Report is for the Practitioner to track and capture the progress of the Patients medical condition. The progress report must be submitted on a monthly basis to the employer until the employee's condition has become stabilised thereafter a final medical report will need to be submitted.

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The File Cover Sheet (Desktop) and Debtor Cover Sheet (Web App) is an A4 document with the demographic information of the Main Member/Debtor and Patient. The user is able to print out a hard copy of the information that is on the electronic file. The user can ask the Main Member/Debtor to verify that the information that is on the system is correct, by signing the File Cover Sheet/Debtor Cover Sheet. 

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The file number is the number used to refer back to the hard copy file.

This assists in finding the hard copy file in the filing system.

The file number will sometimes be used for clients that were using a system other than GoodX, and start using GoodX to refer back to the old system account numbers.

The Finalise function is used to formally conclude a Hospital Case, ensuring that all clinical and administrative records are locked and the Patient is properly discharged. By using this function, the Practitioner ensures that the case status is updated correctly in the system, preventing further unauthorised changes while triggering the necessary discharge workflows for a seamless transition out of hospital care.

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The financial period is a period of 30/31 days, Normally a Calender month. 

This is a period that shows the information inside a certain date span, to assist in reporting.

Accounting period can start on any day of a calendar year but has twelve consecutive months (52 consecutive weeks) at the end of which the account books are closed, profit or loss is computed, and financial reports are prepared for filing.

A combination is also known as Macro, Basket or Protocol.

This is a set of stock items, procedures and/or consultations that are regularly used in combination for a specific treatment.

The Fix combination is set up as a list of items and tariff codes.

Fix timeslot is a function that is used in the desktop app, to assist when the timeslot does not update itself or indicates the changes that were done on that specific timeslot. The fix timeslot will just refresh the timeslot line. 

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Billing of a pre-agreed price that requires submission of a Start- and End time. The code will not be included in the Anaesthetic Statistics, regardless of the unit type.

The Time Billing Code acts as a single Billing Code with a fixed price. The procedure's start and end times are prompted and the times and number of minutes are posted.

The number of minutes billed is reflected in the quantity field but is not used to calculate the price charged for the tariff. Example: Predetermined procedure price = R100.00 - will be charged regardless of how long the process took.

Please Note: The Fixed Price Time Billing Code (JBMOD) will always be billed with Anaesthetic Fixed Price (JBANA1), as one indicates how long the procedure was and the other one represents the Procedure price.

Follow up is referring to a patient that needs to come back to a practitioner for the same condition for further treatment or to check the patient progress.  The follow-up indication will assist the practitioner to draw a report to indicate all the patients that need a follow-up consultation which is booked for a follow-up consultation. The follow-up consultations normally will take less time from the practitioner as a patient that comes for the first time to the practitioner. This can be used to organise the practitioners time more efficient. 

In the desktop app, there is a follow-up function that allows the user to indicate if the patient needs a follow-up consultation and when, the function allows the user to phone the patient and arrange appointments with the follow-up consultation, for example, patients with chronic diseases. 

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