System Options Setup Medical

12. Number Series


  • Transaction number:
    • Invoice Number: The invoice number
    • Credit Note Number: The credit note number
    • Goods Received Voucher Number: The voucher number for the goods received
    • Goods Received Voucher credit note number: The credit note voucher number
  • Debtor File Number: Set up of debtor file numbers in the debtor input screen
    • Assign automatically:
      • Off: User captures own file number
      • From debtor name: The system generates file number using the debtor's name
      • From DEB number: The system generates file number using the debtor number ex. DEB7
      • From debtor name (1st 3 characters): The system generates file number using the first 3 characters of the debtor's name
      • Prefix + sequential number: Custom assigned prefix plus sequence number as stated below in the file number section
      • Service Centre Prefix + number: The service centre prefix as setting up on the actual service centre
    • File Number: Used on "Prefix + sequential number"
  • Patient File Number: Set up of dependant file numbers in the Patient capture screen
    • Assign automatically:
      • Off: User captures own file number
      • From Patient name: The system generates file number using the dependant's name
      • From PAT number: The system generates file number using the dependant number
      • From Patient name (1st 3 characters): The system generates file number using the first 3 characters of the dependant's name
      • Prefix + sequential number: Custom assigned prefix plus sequence number as stated below in the file number section
  • Batch numbers:
    • Invoice number
    • Credit note number
    • Debit note number
    • Journal number
    • Stock journal number