Inventory Management System

Purpose: To create a new Supplier that is not on the system. This will be done when the company is using a new supplier to buy items or equipment (serviceables) and to Edit a saved supplier when details have changed on the suppliers for example emails, telephone numbers or addresses.

Add a New Supplier

• Click on Warehouse Manager
• Click on Suppliers:

• Click on the add icon

The Supplier add record will open

• Complete all the information:
• Supplier name - The Supplier registered name
• Phone number - The Suppliers contact number to place an order
• Email - Where a purchase order must be sent to 
• Email 2 and Email 3 - Alternative email addresses that can be used to send the purchase orders to
• PO Receiver Name - The contact person at the supplier who is personally dealing with orders
• Contact Number - Direct contact number for the responsible person at the supplier who is dealing with purchase orders
• Order Fax - Fax number for the supplier when no emails are available
• Registration number - Suppliers business registration number
• Account number - The account number that must be used when ordering stock
• Creditors Number - The number GoodX generates and allocates to the supplier's account
• VAT number - The suppliers Value added tax number
• Website - The supplier web address with the supplier's details
• Physical Address - The address where the supplier's office is located
• Postal Address - The address where any documentation must be sent to
• Preferred Supplier - The supplier which the company prefers on purchasing from first. 
• Backorder Allowed - The system will allow a purchase order for a product that is temporarily out of stock with the supplier, to be kept on the system  as a backorder, until the supplier receives more stock.  
• Disabled - The supplier is no longer a supplier that can be purchased from
• Registered for VAT - The supplier is registered for VAT and VAT will be included in the amount of the purchase and posted into GoodX.

• After all the information was captured, Click on Submit to save.
• Should you Click on Cancel the new transaction to add a supplier will be cancelled, thus all information captured will be completely lost.

If you have submitted and saved, the supplier will be added to the list of suppliers. (As indicated below)

Search for a Supplier

• To search for a Supplier in the list, click on the Search bar

• Type the supplier's name to search for the correct supplier in the Search bar

Edit a Supplier

• To edit an existing supplier, Click on the correct supplier that must be edited

• Click on the edit icon

The Edit Record screen will open, where information can be changed. Click on Submit after the information was changed and corrected.

View a Suppliers information

• Click on the view icon:

The View Record screen will open with all the supplier's information

• Click on the close button on the top right-hand corner to exit.