How to Add a Voice Recording
Voice recordings are a beneficial tool to the Practitioner regarding documentation of notes, comments and findings in a quicker and easier way. Practitioners are able to record themselves, and save notes for future reference. The Voice Record screen has a transcription function, that generates notes as the Practitioner is talking during the recording. These notes can be copied and pasted into the active form, or any external documents.
- This user manual will start on the Add Voice Recording button.
- Click on the Add Voice Recording button to open the Voice Record screen.
Please Note: The user is most likely to find the Voice Recording button on forms found within the Forms Library in the Clinical Case screen, for example, the Quick Note form. For more information regarding the Quick Note form, please refer to the user manual: Quick Note.
- The Voice Record screen will open.
- Click on the Enter the Description of Voice Note field to add an explanation of what the Voice Note will be about.
- Click on the Select Input Device drop-down menu.
- Select the desired input device from the available list.
Please Note: The options available on the list are dependent on the devices on the user's computer.
- Click on the Select Transcription Language drop-down menu.
- Select the desired transcription language from the available list.
- An explanation will be given for each option on the drop-down menu:
- En: The system will transcribe the English spoken voice recording into English text.
- Af: The system will transcribe the Afrikaans spoken voice recording into Afrikaans text.
- Click on the Microphone button to start recording the desired audio.
- The Microphone button will change to a Pause button, and flash red whilst the recording is happening.
- Click on the Pause button to stop the recording process. The Record button can be Clicked again to continue where left off.
Please Note: As the user speaks, the transcription text box will automatically be filled in.
- Click on the Listen button to start playing the audio recording.
- Click on the Pause button on the recording to stop the audio from playing back.
- Click on the Volume button.
- A line will appear over the Volume button meaning that the audio has been muted.
- Hover the mouse over the Volume button to make a Volume Controller appear.
- The volume can be adjusted by Clicking on the dark grey bar.
- Click on the Kebab menu for additional options.
- A sub-menu will open.
- Click on the Download option to download the audio file onto the user's computer.
- Click on the Playback Speed option.
- An additional sub-menu will appear with listening speed options. The listening speed can be changed to make the audio recording play faster or slower than the default speed.
- Click on the Clear Recording button to permanently remove the audio recording and related transcription.
- Click on the Load From External Upload button to upload any external audio recordings from an external application or the user's computer.
- For more information regarding external audio recordings, please refer to the user manual: Add Voice Recording from Capture App.
- Click on the Copy to Clipboard button to copy the transcribed text and paste the information into an external document as desired.
- Click on the Copy to Text Area button to copy the transcribed text directly into the relevant text box of where the recording has been made.
- Click on the Close button to exit the Voice Record screen without saving any changes, and return to the form from which the Add Voice Recording button was accessed.
- Click on the Save button to save any voice recordings that have been made, and return to the form from which the Add Voice Recording button was accessed.
- Once the audio has been saved, the new voice note will appear on the form that the recording was made on.
