Creditors Management

A Creditor is an entity, a company, or a person of legal nature that has provided goods, services, or a monetary loan to a practice. Creditors refer to the party that has delivered a product or service and is owed money by one or more debtors. Once a Creditor has delivered the goods/service, the payment is expected at an agreed-upon date.

The Creditor Data Change Log gives the practice the ability to see what changes have been made to the captured details since the Creditor was created. A Creditor Data Change report can be drawn per Creditor. The report is used by management to have a record of changes made.

• The contents of this user manual will consist of the following information:
• Columns
• Sorting and Filtering

• Log in to the GoodX Desktop using your GoodX username and password.
• From the Navigator, Double Click on the Creditors Module. 

• The Creditors screen will open.

• Click on Lists on the menu bar.

• Click on Creditors on the sub-menu.

• The Creditor Input Screen will open.

• For an extensive explanation of the Creditor Input Screen, please refer to the user manual: Creating a Creditor/Supplier.

• Right-click on the desired Creditor to be viewed.

• Click on Log: Data Changes on the sub-menu.

Please Note: A shortcut to the Creditor: Fixed Data Changes Log screen is available, press the Ctrl and the L keys simultaneously on the keyboard.

• The Creditor: Fixed Data Changes Log screen will open.

Columns 

The Creditor Data Change Log will be divided into columns on the report.

• An explanation will be given for each column:

• Field: The different information captured when creating a new Creditor. For more information on where the details of the fields come from, please refer to the user manual: Creating a Creditor/Supplier.

• The following fields can be viewed: 
  • Address 1: The first text field, for example, PO Box 123.
  • Address 2: The second text field, for example, Suburb details.
  • Address 3: The third text field, for example, the Town.
  • Cellphone: A cellphone/mobile number where the Creditor/Supplier can be reached.
  • Contact: The name of the person to communicate with at the Company.
  • Creditor Group: A classification that links Creditors/Suppliers in order to group them with similar types of Creditors/Suppliers. For example, all medical equipment Suppliers can be grouped together, which will be easier for the user to know what goods or services they provide.
  • Default expense account: The Ledger account. A Ledger account is a financial book (or record) for collecting historical transaction data from a journal and organizing entries by account.
  • Name: The registered name of the Creditor/Supplier. 
  • Tel. number: A landline phone number of the Creditor/Supplier.
  • Username: The login information of the person who created the Creditor/Supplier as well as the person who made changes on the Creditor Input Screen would be displayed.
  • VAT Setting: The different types of VAT, how they will be applied to and calculated on transactions.
  • VAT number: If registered for VAT, the VAT number of the registered Creditor/Supplier will be entered.

• Blank column: The column is an Indicator column and will show if the information has been inserted or updated. 
• U: Gives an indication that information has been changed or updated.
• I: Gives an indication that data was inserted. The data will be the original data that was entered when the Creditor/Supplier was first created.
• Date: Will show the date of the original entry when the Creditor/Supplier was created and, if any changes were made, the date the changes were made will show. 
  
• User: The person who created the Creditor/Supplier and who made the changes.
• Old Value: The original data or previously captured data on the Creditor Input Screen.
• Value: The most recent data that was captured on the Creditor Input Screen.

Sorting and Filtering

Allows the user to customise the order in which information is displayed and filtered.

• Drop-down button: Will display a filter drop-down menu of all available fields in the column; the desired field can then be selected from the list.

• Field filter button: Will sort the columns from the smallest number to the largest number if the field is a numeric field. If the column is a text column, the column will be sorted alphabetically from a to z or z to a.

• The Creditor: Fixed Data Change log report can be sorted according to a specific column if needed. 

• Click on the desired Column and drag the column to the top of the report. 

• The desired Column will be the Header and the information will then be sorted according to the specific Header.

• Click on the Print button to open the print options.

• For more information regarding the available printing options, please refer to the user manual: Options to Print. 

• Click on the Done button, to return to the Creditor Input Screen.