Create New IOD Debtor
Why Use This Function:
IOD Debtors
An IOD occurs when an individual is injured while performing their duties at their place of work. Specific forms and documentation must be completed and submitted to the Workman’s Compensation Fund for reimbursement of the medical procedures or treatment provided by the Practitioner.
The system allows the Practitioner to capture all IOD-related details separately to ensure the correct party is held responsible for payment. The Injury on Duty file includes dedicated information fields required for submission, such as the claim number, date of injury, and details of the incident.
💡Please Note: The IOD file and the regular file are kept separate, ensuring accurate claim submission and proper financial management.
- This user manual will start on the Debtor Details screen.
- Click on the Debtor Type drop-down menu.
- Click on IOD in the drop-down menu to change the Debtor type to an Injury on Duty debtor.
- New fields will become available when IOD is selected and is compulsory to complete.
- An explanation of each field will be given:
- Medical Aid Option: The compensation fund with which the claim has been registered.
- Click on the Medical Aid Option drop-down menu to select an appropriate option.
- Injury Claim Number: The claim number that has been received from the relevant Compensation Fund. This is the number that will be used to submit the claim.
- Click on the Injury Claim Number field and enter the claim number that has been received from the respective IOD fund.
- Date of Injury: The date when the incident took place.
- Click on the Date of Injury field to open the Date Picker.
- Click on a date to make a selection.
- Injury Description: Information regarding the accident, what occurred and the injuries that were sustained.
- Click on the Injury Description field to input a short explanation of what occurred.
💡Please Note: A new electronic Patient File must be created for each IOD Debtor, the same as for a Normal Debtor.
- When entering a Debtor's ID number that is already saved on the system, a Warning message will appear.
- For more information regarding the Duplicate Debtor Warning, please refer to the user manual: Duplicate Debtor Warning