Stock Management (Desktop App)

The Stock item is active.

The Stock item can be used on the patient, billed (sales) and received (purchases).

The Stock item can be adjusted.

Roadmap:

1. M Stock > M1 Stock Setup > SM1 Stock > Category > Correct Item > B Edit > Active.

The item is active but cannot be sold to a patient.

Stock corrections can be done on the item.

Stock Transfers can be done on the item.

Roadmap:

1. M Stock > M1 Stock Setup > SM1 Stock > Category > Correct Item > B Edit > Active No Sale.

Adding a stock item allows the user to add new stock items to the system, that is used in their practice that is not necessarily managed by IQest or Medprax.

Please note: When using IQest or Medprax, depending on whom the practice is registered, they will need to be contacted to add an Item.
IQest or Medprax will contact the supplier to get the correct information.
IQest or Medprax will load the item on their file and send the new file with the item as requested.
Please remember if an item is not on the Stock file and the user creates their own item, this item will not be updated and it will stay their responsibility to update the information manually

Web App:

Desktop App:

Adj. Packs - Adjusted Packs.

The Adj. packs will show on the Variance report.

Adj. Packs: It is calculated by Adj. Units / Packsize = Adj Packsize.

For example: The Packsize of the item is 100 and the adjustment units are 140. The Adj. pack will be 1.4.

140 / 100 = 1.4 

Adj. Units - Adjusted Units.

The Adj. units will show on the Variance report.

Adj. Units: The Units the system will adjust after the stock take is posted.

For example: the Snapshot units are 150, the counted units are 100, the Adj Units will be -50. The system will deduct 50 units because 100(count)-150 (snapshot/system units) = -50 (Difference).

For example: the Snapshot units are 200, the counted units are 250, the Adj Units will be 50. The system will add 50 units because 250 (count) - 200 (snapshot/system units) = 50 (Difference).

Adj. Value - Adjusted Value

The adjusted value is the rand value of the items.

Adj. Value: This is calculated by the Cost/Unit * Adj.Units = Adj Value. 

For example: The Unit price is R 2.32 and the Adj. Units are 43, the Adj Value will be R 99.76

R 2.32 * 43 = R 99.76

A machine-readable code in the form of numbers and a pattern of parallel lines of varying widths, printed on a commodity and used especially for stock control.

The best barcode method to use is to use double sided barcodes to put on the item and can be pulled off and put on the charge sheet in the patient file for billing and scanning purposes. 

Roadmap:

1. M Stock > M1 Stock Setup > SM1 Stock > Categories > Choose the correct item > M1 Print > SM1 Print Barcode.

• A batch is a defined quantity reflecting one homogeneous process including all materials, equipment, and processes used from raw material to packing material. This ensures that products with the same batch number are homogeneous in all aspects.
• A batch code is an identification code assigned to a batch of cosmetics, material or medicine. It may contain information such as manufacturers code, production date, etc. The batch code is usually printed with a laser printer.
• Batch tracking allows a product to be traced, end-to-end, from the manufacturer through a supplier to the practice. The process is used to keep track of which practices received specific batches of product and when they were received.
  
• Serial Number A serial number is a unique identity for a specific item. For example, you can locate a computer using its serial number. The serial number can provide additional information regarding a specific item as its manufacturing date, warranty data, and so on.
• A batch number is an identification number assigned to a particular quantity or batch of material from a single manufacturer. Batch numbers can typically be found on the outside of the packaging.

You can also call the bin as a basket or shelf.

The item can only be placed in one bin (place).

An example is "Emergency trolley".

Bonus Stock is items you receive extra with your order that you do not have to pay for.