Best Practice Guidelines: Healthcare Management Internal Controls: Appendix F: Index of Reports

Best Practice Guidelines: Healthcare Management Internal Controls

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13. Appendix F: Index of Reports

The reports are grouped together by their relevant segments as seen on the Healthcare Management Internal Controls diagram.

When there is a duplication of segments in the different time periods, the reports will be listed under the same segment and it will be indicated under the heading "Time Periods" that the reports are used during more than one time period.

Every report is discussed in the user manuals under Reports - how to customise the reports and how to analyse and interpret the reports.

Time Period	Segment	Report Name	Purpose of Report	Module
Daily Monthly	Billing & Receipt Controls	Debtor Transaction Drilldown - Audit Trail	To confirm all debtor transactions on invoice level were posted for the day	MedDebs Financial Reports
Monthly	Billing & Receipt Controls	Debtor Transaction Drilldown - Ledger Report	Summarise the transactions according to the Ledger	MedDebs Financial Reports
Daily Monthly	Billing & Receipt Controls	Debtor Transaction Drilldown - Audit Trail Invoice Detail	To confirm all debtor transactions on item level were posted for the day	MedDebs Financial Reports
Monthly	Billing & Receipt Controls	Debtor Transaction Drilldown - Movement Summary	View the big picture of the Debtor accounts. View Turnover, Cashflow, Journals balancing back to the age analysis on the movement summary	MedDebs Financial Reports
Daily Monthly	Billing & Receipt Controls	Debtor Transaction Drilldown - Summary per Billing Code	Summarised view per codes that were billed with a total quantity & amount on each code	MedDebs Financial Reports
Monthly	Billing & Receipt Controls	Debtor Transaction Drilldown - Summary per ICD10 Code	Summarised per diagnosis, a total of patients per diagnosis	MedDebs Financial Reports
Monthly	Billing & Receipt Controls	Debtor Transaction Drilldown - User Activity	Summarised view of the type of transactions every user posted on the system	MedDebs Financial Reports
Daily Monthly	Billing & Receipt Controls	Debtor Transaction Drilldown - Deposit	All Receipts (Deposits) grouped by the type of receipt	MedDebs Financial Reports
Monthly	Billing & Receipt Controls	Debtor Transaction Drilldown - Journal Ledger Summary	Summarised journals per type	MedDebs Financial Reports
Daily Monthly	Billing & Receipt Controls	Creditor Transaction Drilldown	To confirm all creditor transactions were posted for the day	Creditors
Daily Monthly	Daily Reports Monthly Reports	Stock Movement Report: Detail	To confirm all stock transactions were posted for the day	Stock
Daily	Cash Reconciliation	Session Report	View all receipts and corrections during the user sessions	Cash Register
Daily	Claims Controls	Claim History Screen	View all the claims and responses	MedDebs
Daily	Daily Reports	Follow up visits	List of patients that need a follow up appointment to be scheduled	Diary
Daily	Daily Reports	Birthday list	A list of the upcoming patient birthdays per date filtered, to send an SMS to the patients	Diary
Daily	Day End	Diary export / Print diary / Print day grid	Provide a hard copy of the bookings that were made for the following day(s)	Diary
Daily Monthly	Daily Reports	Turnover per provider	Total of turnover per period per practitioner	Diary
Daily Monthly	Daily Reports Monthly Reports	Debtor Statistics Report	Summarised transactions per turnover, cash flow and journals	Financial Reports
Daily Monthly	Daily Reports	Code report	Summarised view per codes that were billed with a total quantity & amount on each code	Financial Reports
Daily Monthly	Billing & Receipt Controls	Unlinked receipts report	View the receipts that are not linked to invoices	Financial Reports
Daily Monthly	Yearly Reports	Trial balance	View the big picture of the financial status of the practice	Financial Reports
Daily	Daily Reports	Stock re-order levels report	View the items that must be ordered by using the minimum and maximum levels	Stock
Daily Monthly	Billing & Receipt Controls	Stock movement summary	Summarised view of the transactions posted on each item	Stock
Daily	SMS / email Controls	SMS History	Status on all SMSs that were supposed to be sent	MedDebs
Daily	SMS / email Controls	EMAIL History	Status on all emails that were supposed to be sent	MedDebs
Weekly Monthly	Credit Control	Debtor age analysis	All debit and credit amounts on the debtor accounts per time cycle	MedDebs
Monthly	Debtors & Creditors Control	List of "Redo-Invoices"	View all the invoices that were credited and done again with the redo function	MedDebs Financial
Monthly	Monthly Reports	Debtor Balances Outstanding per period	All outstanding amounts on the debtor accounts per period	Financial Reports
Monthly	Monthly Reports	Debtor Ledger Report	Summarised view of all transactions posted on debtors per Ledger account	Financial Reports
Daily Monthly	Credit Control	Invoices Outstanding	All invoices that are still outstanding	MedDebs Financial Reports
Monthly	Monthly Reports	ICD10 Code Report	View total of patients per diagnoses	Financial Reports
Monthly	Monthly Reports	Patient Per Diagnosis Report	View detail information on a patient per diagnostic codes	Financial Reports
Monthly	Monthly Reports	Risk Age Analysis Per Service date	Outstanding amounts per service dates	Financial Reports
Daily Monthly	Monthly Reports	Debtor/Patient Report Writer	Building your own report with information on patients	MedDebs Financial Reports
Daily	Billing & Receipt Controls	Multi Invoice Report	Indicate the Status of the invoices that were done through the Multi Invoice screen, for example, Saved Invoices	MedDebs
Monthly	Monthly Reports	Assistant Audit Report	All transactions that were posted in connection with Assistants	MedDebs
Monthly	Monthly reports	Assistant Age Analysis	Outstanding amounts per Assistant that still must be paid by the Practice	MedDebs
Monthly	Monthly Reports	Creditors Age Analysis	Outstanding Amounts per Creditor that still must be paid by the Practice	Creditors Financial Reports
Monthly	Monthly Reports	Creditor Ledger Report	View summarised transactions per Ledger account for all Creditors	Financial Reports
Daily	Daily Reports Billing & Receipt Controls	Payment Advice	Statement per Creditor with all transaction posted	Creditors
Daily	Billing & Receipt Controls	Daily Report	View all transactions that were posted on the Creditor accounts	Creditors
Daily	Billing & Receipt Controls	Unlinked Creditor Payments	Payments made to Creditors that are not linked to Invoices	Financial Reports
Daily Monthly	Day End	Diary Statistics Report	View a summarised list of statuses on bookings	Diary
Daily	Daily Reports	History Log	View all changes that were made	Diary
Daily Monthly	Billing & Receipt Controls	Cashbooks	Receipts and corrections that were posted into the Cashbooks	Financial Financial Reports
Daily Monthly	Billing & Receipt Controls	Income Cashbook (Detail)	Receipts and corrections that were posted into the Cashbooks	Financial Financial Reports
Daily Monthly	Billing & Receipt Controls	Expenditure Cashbook (Detail)	Expenditure / Cheques that were posted into the Cashbooks	Financial Financial Reports
Monthly	Monthly Reports	Receipt Age Analysis	The time for cashflow to be collected	Financial Reports
Daily	Daily Reports	Reprint Cashbook Batch	Print the cashbook batch if another printout is needed	Financial Reports
Monthly	Monthly Reports	Journals Report	View all the journals that were posted	Financial Reports
Bi-Monthly	Bi-Monthly: VAT Payment	VAT Report	To calculate the correct VAT amount for SARS	Financial Reports
Monthly Yearly	Monthly Reports Yearly reports	Ledger Reports	All transactions per Ledger account, mostly used by Auditors	Financial Reports
Monthly Yearly	Monthly Reports Yearly Reports	Income Statement	All Income and Expenditure. Indicates the profit or losses for the Practice.	Financial Reports
Yearly	Yearly Reports	Balance Sheet	View the financial position of the practice	Financial Reports
Monthly Yearly	Monthly Reports Yearly Reports	Cost Centre Income Statement	All Income and Expenditure. Indicates the profit or losses for the practice, grouped by cost centres	Financial Reports
Monthly	Monthly Reports	Stock Report Writer	View Stock on Hand and all transactions summarised per item per transaction type	Stock
Monthly	Monthly Reports	Stock Movement Per Period	View all transactions summarised per item per transaction type for the period	Stock
Daily Monthly	Daily Reports Monthly Reports	Stock Usage Report	View total stock usages with profit or losses per item	Stock

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